Abstracts

Abstracts will be Virtual in 2020!
Emails have been sent out regarding deadlines, applications and more.

Please see below for all guidelines & applications. 
*NEW* Students & Residents Presenting Posters must provide:
Poster PDF, 1 Slide Voice-Over (4 min) URL Media Link and Abstract for upload to the virtual platform

Poster Presenters: Do not submit multiple slides in your PowerPoint presentation.
Posters are 1 slide of your Poster (same as PDF) with 4 min voice-over 

 

Why Submit

  • Educational opportunity to showcase your work.
  • All residents and medical students are invited to participate in the Awards Ceremony following General Session to announce the winning posters on Sunday November 8th
  • Medical Students: The first place oral vignette abstract winner from the Chapter's Annual Meeting will automatically be invited to participate in the poster competition at Internal Medicine 2021.     
  • Residents: The first place Clinical Vignette, Research, Quality Improvement/Patient Safety poster winners for TX Northern Region and TX Southern Region will automatically be submitted to the national poster competition at Internal Medicine 2021.
  • Residents: The first place Oral Clinical Vignette Podium Winner will be recognized at the state chapter meeting with an award and will receive a scholarship prize to attend ACP's Internal Medicine Meeting the following Spring. This is a state competition only. Residents may still submit these abstracts to the national competition, submissions open in October, 2020.

Virtual Abstract Guidelines

  • Virtual Posters will be viewed onscreen as a rotating display with Voice-Over PowerPoint Presentation (posters: limit presentation slide to 4 minutes of voice)
  • Virtual Poster Presentations are limited to (1) slide, and maximum 4 Minutes Voice-over in the 1 PowerPoint slide. 
  • Virtual Oral Clinical Vignette Presentations are limited to maximum 10 Minutes Voice-over PowerPoint (Limited to Invited Presentations for Students and Regional Resident Vignette Winners: Clinical Vignette Category) 
  • All illustrations should be made beforehand. Bear in mind that your graphics may be viewed or read from distances of about 3' or more onscreen. Charts, drawings, and illustrations might well be similar to those you would use in making slides; preferably simple and more heavily drawn. Simple use of color can add emphasis effectively.
  • Keep illustrative material simple.
  • Abstracts may be submitted as an uploaded file
  • Additional presentation tips and poster format suggestions from ACP are available online
  • Presenting Students and Residents Invited to compete will receive additional guidance on presentation format and virtual display November 6-7

Poster Guidelines (for In-Person Events Only)

  • The poster board surface is approximately 4' high x 8' wide. It has a cork base, with fabric covering so that posters are held with pushpins. Please print posters that fit within the poster board surface area
  • All illustrations should be made beforehand. Bear in mind that your graphics may be viewed or read from distances of about 3' or more. Charts, drawings, and illustrations might well be similar to those you would use in making slides; preferably simple and more heavily drawn. Simple use of color can add emphasis effectively.
  • Do not mount your poster on heavy board because these may be difficult to keep in position on the poster boards.
  • Hand-lettered material should contain appropriately heavy lettering, at least 3/8" high. Typed material should be prepared in a large, legible font.
  • Keep illustrative material simple.
  • Abstracts may be submitted as an uploaded file
  • Non-Competition Clinical Vignette electronic posters will be viewed onscreen as a rotating PowerPoint Display. Please submit as PDF or PowerPoint file.
  • Additional presentation tips and poster format suggestions from ACP are available online

Medical Students: Yes, you must be a current, active ACP member and enrolled in a Texas Medical School to participate. You will not be able to view the form if you are not a current member.
Residents: The first author must be an ACP Resident/Fellow Member and enrolled in an Internal Medicine residency or specialty fellowship-training program within the state of Texas. Resident post-graduate years 1-3 are eligible to participate if they are in good standing with ACP. You will not be able to view the form if you are not a current member.

The Abstract Submission Form requires individual member login to submit and is viewable only when logged in to an ACP Member Profile attached to a current and active membership. Please note: Updating membership records through ACP may take up to 48 hours so please check if you are able to view the form early to avoid issues.

If you have not joined ACP, please visit ACP Online to find out more information on how to apply. Medical student membership is free; residents should contact their residency program directors.
You must be a current, active ACP member to view the form. If you receive an error message, your membership with ACP is not currently active. The abstract submission form is only viewable to active student and resident/fellow members. Students or residents who are not current active members of the chapter, or non-members will receive an error message when they try to view the form. Please note: Updating membership records through ACP may take up to 48 hours so please check if you are able to view the form early to avoid issues.

If you continue have issues with membership or your online account, please contact ACP Customer Service at https://www.acponline.org/contact. You must be a current, active ACP member to view the form. If you receive an error message, your membership with ACP is not currently active. The abstract submission form is only viewable to active student and resident/fellow members. Students or residents who are not current active members of the chapter, or non-members will receive an error message when they try to view the form. Please note: Updating membership records through ACP may take up to 48 hours so please check if you are able to view the form early to avoid issues.

If you have issues with membership or your online account, please contact ACP Customer Service at https://www.acponline.org/contact.

If you have not joined ACP, please visit ACP Online to find out more information on how to apply. Medical student membership is free; residents should contact their residency program directors.
Medical Students: 11:59pm Central Time on Monday | September 21, 2020. (Invited Abstracts: Poster PDF and Media Link due by Oct 15). To submit your abstract, please click here
Residents: Resident Posters (Including: Abstracts, Poster PDF and Voice-Over Presentation Media Link of your Poster) are selected by the Residency Program and submitted by the First Author and due Friday | October 2, 2020. To submit your Abstract, Poster PDF & Media Link  please click here.

Your poster PDF should be able to fill the screen in order to be seen well on a laptop/computer screen. Recommended sizing in PowerPoint is 39 inches x 20 inches, horizontally/landscape.

Medical Students: One (1) abstract may be submitted per author. Medical Student abstracts are sent out for preliminary judging shortly after the deadline. You will be notified via e-mail if your abstract was accepted into the poster competitions for the annual meeting in late September. You will also receive an e-mail if your abstract was not accepted into the poster competitions.

Residents: One (1) abstract may be submitted per author. Your program has peer-reviewed your abstract prior to submission and has chosen your abstract as the best poster for the competition at the state level. Your abstract has been accepted for presentation. Each residency program may submit up to the following:
  • Four (4) Clinical Vignette Posters
  • Two (2) Clinical Research Poster
  • Two (2) Quality Improvement or Patient Safety Poster
  • We do not have non-competition posters for Residents this year.
  • Please note: Resident Submissions Due October 2nd MUST include: Abstract, Poster PDF and Voice-Over Media Link of Poster Presentation, Max 4 Minute Voice-Over (Uploaded to You Tube).

Medical Students:

  • Cannot submit something that has previously been presented
  • Cannot submit more than 1 abstract as first author
  • If accepted, one of the authors (an active ACP medical student member) must attend the meeting to present. 

Residents:

  • Cannot submit abstract that has previously been presented at a state or national meeting, however they may submit an abstract that has been previously submitted and presented at Regional ACP Resident Competition
  • Cannot submit more than 1 abstract as first author
  • If accepted, one of the authors (a active ACP resident/fellow member other than a chief resident) must attend the meeting to present.

Abstracts/posters that have won at a previous Chapter Meeting or ACP Annual session cannot be submitted a second time. Abstracts are eligible if only the abstract has been published; however, abstracts based upon full papers that have been published are not eligible.

Abstracts based upon full papers that have been published are not eligible. However, abstracts are eligible if only the abstract has been published and they are not based on full papers that have been published.
450 words is the maximum allowed for your abstract. You cannot go over 450 words. The word count maximum does not include
  • title,
  • author(s), or
  • references,

Those are in separate fields.

Abstracts exceeding the 450 word limit will not be accepted.

No, the electronic abstract system will only accept text; therefore, images, graphs and references are not permitted. Images may be used on your poster.
No. No changes can be made to an abstract once it is submitted. Please review your abstracts very carefully before submitting, including your additional authors. If you submission is accepted, corrections can be made on your final poster.
Medical Students: Medical Student abstracts are sent out for preliminary judging shortly after the deadline. You will be notified via e-mail if your abstract was accepted into the poster competitions for the annual meeting in early October. You will also receive an e-mail if your abstract was not accepted into the poster competitions.

Residents: Your program has peer-reviewed your abstract prior to submission and has chosen your abstract as the best poster for the competition at the state level. Your abstract has been accepted for presentation. Each residency program may submit up to the following:
  • Four (4) Clinical Vignette Posters
  • Two (2) Clinical Research Posters
  • Two (2) Quality Improvement or Patient Safety Posters

For the Clinical Vignette Podium Competition, each regional winner from the Resident Day Events will compete at the state chapter podium competition and the winner of the Podium Competition will have be recognized with a NEW award at the state annual meeting and receive a prize for an expenses paid trip to attend ACP's Internal Medicine Meeting the following Spring.
First authors of an abstract chosen to present must be prepared to give a poster presentation of their work at the TXACP Annual Scientific Meeting. Please mark your calendars and plan to participate. If the first author is unable to attend, an eligible second author may present in lieu of the first author. Only the first author, as listed on the abstract, is eligible to win the competition regardless of who presents the poster.

Medical Students: Presenting second authors for Medical Student submissions must be an active ACP medical student member.
Residents: Presenting second authors for Resident submissions must be an active ACP resident/fellow member who is not a chief resident.