Abstract FAQs

 

Q:  Do I need to be an ACP member to submit an Abstract?
A:  Yes, the first author must be an ACP Resident/Fellow Member (residents post graduate years 1-3 are eligible) in good standing (dues paid) or ACP Medical Student Member to submit an abstract. If you have not joined ACP (medical students join for free; residents should contact their residency program directors), please visit ACP Online to find out more information and how to apply.

Medical Students and Residents must be currently enrolled as a student at a Texas Medical School or enrolled in an Internal Medicine residency or specialty fellowship training program within the state of Texas.

Q:  What is the deadline for abstract submissions?
A:  The deadline for abstract submission to is Sunday, August 20 at midnight Central Standard Time. NO ABSTRACTS will be accepted after that time.  We encourage you NOT TO WAIT UNTIL THE LAST MINUTE.  Abstracts must be submitted on-line at www.txacp.org, click the abstract form link under the Medical Student and Resident Section.

Q:  How should I format my abstract?
A:  Abstract instructions and guidelines can be found on the website under the student and resident section.  Any questions regarding formatting and /or categories should be directed to the abstract instructions. Please read the category definitions carefully in order to ensure that your abstract is entered in the proper judging category. Misclassifying your abstract may jeopardize your chances of presenting your poster! (If you have any questions about your abstract's classification, please consult your Program Director.)

Q:  How many abstracts am I allowed to submit?
A:  A maximum of 1 Abstract may be submitted per author. 

Q:  Can I re-submit an abstract that was submitted to any prior competition?
A
Medical Students:
  1. Cannot submit something that has previously been presented
  2. Cannot submit more than 1 abstract as first author
  3. If accepted, one of the authors (a student) must attend the meeting to present. 
  4. Cannot submit something that has previously been presented
  5. Cannot submit more than 1 abstract as first author
  6. If accepted, one of the authors (a student) must attend the meeting to present. 

Residents:

  1. Cannot submit abstract that has previously been presented at a state or national meeting, however they may submit an abstract that has been previously submitted and presented at Regional ACP Resident Competition
  2. Cannot submit more than 1 abstract as first author
  3. If accepted, one of the authors (a resident other than a chief resident) must attend the meeting to present.
Abstracts/posters that have won at a previous Chapter Meeting or ACP Annual session cannot be submitted a second time.  Abstracts are eligible if they have been published; however, abstracts based upon full papers that have been published are not eligible.  You must be an ACP Resident Member or Medical Student to present a poster and must be currently enrolled as a student at a Texas Medical School or enrolled in an Internal Medicine residency or fellowship training program within Texas.

Q:  What is the maximum # of words allowed per abstract?
A:  The maximum # of words allowed is 450.  You cannot go over 450 words.  The word maximum should not include title, author(s), or references, they are in separate fields. References are not required. Abstracts exceeding the 450 word limit will not be accepted.

Q:  Can I include images with my abstract?
A:  No, the electronic abstract system will only accept text; therefore, images, graphs and references are not permitted.

Q:  Can I make any changes to my abstract after it is submitted?
ANO.  No changes can be made to an abstract once it is submitted.  Please review your abstracts very carefully before submitting, including your additional authors. If you submission is accepted, corrections can be made on your final poster.

Q:  When will I know if my abstract has been accepted for presentation at the meeting?
A:  The abstracts are sent out for preliminary judging shortly after the deadline. You will be notified via e-mail if your abstract was accepted into the poster competitions for the annual meeting in late September. You will also receive an e-mail if your abstract was not accepted into the poster competitions.  

Q: Who may present my poster if I am unable to attend?

A:  First authors of an abstract chosen to present must be prepared to give a poster presentation of their work at the TXACP Annual Scientific Meeting. Please mark your calendars and plan to participate. If the first author is unable to attend, a second author may present in lieu of the first author. The presenting second author must also be an ACP member to be eligible. ONLY the first author, as listed on the abstract, is eligible to win the competition regardless of who presents the poster.
 

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The Fall BOG Meeting is in September and members are encouraged to provide feedback via chapter survey by September 23.

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Texas Chapter Annual Scientific Meeting
November 17-18, 2018, JW Marriott Austin
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