Call for Abstracts

 

 Medical Students, please review the following information carefully and use the online submission forms below to submit your entry.


Residents, there are changes to the 2018 Competition! A limited number of abstracts will be submitted directly to the chapter by your Residency Program.

Previous Process – Residents would submit their abstracts to the Resident Committee of ACP and they would rank the abstracts within each of the categories for Poster competition. The top abstracts would be asked to present at the annual meeting in the fall. The winner of the Clinical Research and QI and Oral Clinical Vignette would then be selected to represent the state of Texas at the National ACP Meeting Poster Competition.

New Process – Each residency program will submit the following abstracts / posters for competition at the annual meeting.  Each program will develop a method to peer review the abstracts at their IM program and submit the best abstract/poster for competition at the state level. Abstracts Competition is open to PGY 1-3.       

Clinical Vignette Poster – Each program will submit 2 for competition and will submit up to 2 more for a noncompetition portion to the annual program (with the possibility of a noncompetition poster being used as a competition poster if space is available)

Clinical Research Poster  – Each program will submit 1 for competition

Quality Improvement / Patient Safety Poster– Each program will submit 1 for competition

The state is divided into a Northern (TXN) and Southern (TXS) part of the Texas Chapter, so there will be a winner from each region (TXN, TXS) in the (3) poster categories.

 For the Clinical Vignette Podium Competition – each regional winner from the Resident Day Events will compete at the state chapter podium competition and the winner of the Podium Competition will have be recognized with a NEW award at the state annual meeting and receive a prize for an expenses paid trip to attend ACP's Internal Medicine Meeting the following Spring.

Abstract Rules & Regulations



 

Clinical Vignette
A clinical vignette is a report of one or more cases that illustrates a new disease entity, or a prominent or unusual clinical feature of an established disease. It may include a summary of pertinent patient history, physical findings, laboratory data, or management description.

ACP guidelines to writing a Clinical Vignette

Clinical Research
Patient-oriented research. Research conducted with human subjects (or on material of human origin such as tissues, specimens and cognitive phenomena) for which an investigator (or colleague) directly interacts with human subjects. This area of research includes: mechanisms of human disease; therapeutic interventions; clinical trials; development of new technologies; analysis of existing datasets; epidemiologic and behavioral studies; outcomes research and health services research.

ACP guidelines to writing a Research Abstract

Quality Improvement-Patient Safety
Submissions can report on efforts to improve patient safety or outcomes measurement. Such efforts may be projects developed and initiated to promote patient safety and/or processes that have improved or created a safer environment for patients. Abstracts may also be submitted that relate to the use of outcome data, how to measure and convert data into information.

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 Theme: Reconnecting in Medicine

Do not forget to submit your entries for the annual On Being a Doctor Creative Writing Competition for ACP medical student and Resident members. Named in honor of Dr. Andy Diehl, former Governor of the Texas Chapter, in recognition of his contributions to the Texas Chapter as a leader, educator and internist. Dr. Diehl was an avid reader of medical literature and was lauded by colleagues as a dedicated teacher and physician. He served 35 years on the faculty at the University of Texas Health Science Center in San Antonio. The award will be presented to the winning author of the On Being a Doctor creative writing competition.

One submission will be showcased onsite at the 2018 Texas Chapter of the ACP Annual Scientific Meeting November 17-18 at the JW Marriott in Austin, TX.  All entries are due by Friday August 31 at midnight Central Standard Time.

The winning author of the competition will be notified on September 28 and will be invited to showcase his/her work in November. The author will receive reimbursement for all travel expenses to attend the TXACP meeting.

The author will also be recognized as part of the Annual Business Meeting and Awards Luncheon on November 17 and will receive a stipend and invitation to attend the ACP Internal Medicine Meeting 2019. The first place winning entry will be published in the chapter newsletter, the Internist.

Abstracts must be submitted electronically via the online submission form.  All essays must be submitted as a Word document. Submissions must be original prose or poetry and limited to 1,000 words or less. Submissions should not have been previously published, although unpublished, previously presented work will be accepted. Membership in ACP is required for submission. Submissions will be judged on language, expression, clarity, uniqueness, flow of thought, and appropriateness to the theme.

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Residents can now register their team for the Doctor's Dilemma competition at the annual meeting by submitting this online form. Questions are presented as answers and teams buzz in to answer the question in the form of a question.  There is a moderator asking the questions and each team has a buzzer so that the team that buzzes in first, has the first chance to answer the question. Checks are awarded to first and second place team members.  The first place team advances to the National ACP competition held during the ACP Annual Session at IM2018.  Members of the team who advance to the national competition must be Resident ACP members in good standing. 

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PLEASE DO NOT WAIT UNTIL THE LAST MINUTE TO SUBMIT YOUR ENTRY. Computer glitches DO happen, however, we cannot take responsibility if your abstract was not submitted correctly.

 
August 29(midnight
(11:59 p.m. CT)

Deadline for students to submit abstracts. No abstracts will be accepted after this deadline.

Resident Abstract Deadline will be updated to October 6 (see below) due to changes in the submission process for 2018. Abstracts will be selected and submitted through  Texas Residency Programs.

 

(Please note, upon submission of your abstract, you will receive a screen confirmation that your abstract has been successfully received. If you do not receive this confirmation page at the end of the submission, please contact the chapter office TXACP@texmed.org)

August 31
Deadline to Submit to the On Being a Doctor Essay Competition
 
October 6

Student's Announcement of acceptance to present

Deadline for Residency Programs to submit competition abstracts
(2 Clinical Vignette, 1 Research, 1 Quality Improvement)

October 11
Invited student presenters must confirm availability to present
 
November 17

Poster Presentations at the JW Marriott Austin:
   Medical Students: 8:30-10:45am
   Residents: 3:15-4:45pm

Awards Presentations

 

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  • Educational opportunity to showcase your work.
  • Poster presenters will receive a travel stipend (if traveling 60+ miles one-way) to attend the meeting. All residents and medical students are invited to a cocktail reception on Saturday evening immediately following the conclusion of General Session inside of the hotel to announce the winning posters. 
  • Medical Students: The first place oral vignette abstract winner from the Chapter's Annual Meeting will automatically be invited to participate in the poster competition at Internal Medicine and the Chapter will provide a travel stipend.
  • Residents: The first place Clinical Vignette, Research, Quality Improvement/Patient Safety poster winners for TXN and TXS will automatically be submitted to the national poster competition at Internal Medicine and the chapter will provide up to  $1,200 travel stipend to attend.
  • Residents: The first place Oral Clinical Vignette Podium Winner will be recognized at the state chapter meeting with a NEW award and will receive a scholarship prize to attend ACP's Internal Medicine Meeting the following Spring. 

The Andy Diehl on Being a Doctor Essay winner from the Chapter's Annual Meeting will be invited to present as part of the General Session and will receive a travel stipend to attend the state meeting, will be presented an award as part of the Annual Business Meeting & Awards Luncheon and will also be invited to attend  Internal Medicine.

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Q:  Do I need to be an ACP member to submit an Abstract?
A:  Yes, the first author must be an ACP Resident/Fellow Member (residents post graduate years 1-3 are eligible) in good standing (dues paid) or ACP Medical Student Member to submit an abstract. If you have not joined ACP (medical students join for free; residents should contact their residency program directors), please visit ACP Online to find out more information and how to apply.

Medical Students and Residents must be currently enrolled as a student at a Texas Medical School or enrolled in an Internal Medicine residency or specialty fellowship training program within the state of Texas.

Q:  What is the deadline for abstract submissions?
A:  The deadline for abstract submission to is August 29 at midnight Central Standard Time. NO ABSTRACTS will be accepted after that time.  We encourage you NOT TO WAIT UNTIL THE LAST MINUTE.  Abstracts must be submitted on-line at www.txacp.org, click the abstract form link under the Medical Student and Resident Section.

Q:  How should I format my abstract?
A:  Abstract instructions and guidelines can be found on the website under the student and resident section.  Any questions regarding formatting and /or categories should be directed to the abstract instructions. Please read the category definitions carefully in order to ensure that your abstract is entered in the proper judging category. Misclassifying your abstract may jeopardize your chances of presenting your poster! (If you have any questions about your abstract's classification, please consult your Program Director.)

Q:  How many abstracts am I allowed to submit?
A:  A maximum of 1 Abstract may be submitted per author. 

Q:  Can I re-submit an abstract that was submitted to any prior competition?
A
Medical Students:
  1. Cannot submit something that has previously been presented.
  2. Cannot submit more than 1 abstract as first author
  3. If accepted, a student author must attend the meeting to present. 
  4. Cannot submit something that has previously been presented
  5. Cannot submit more than 1 abstract as first author
  6. If accepted, one of the authors (a student) must attend the meeting to present. 

Residents:

  1. Cannot submit abstract that has previously been presented at a state or national meeting, however they may submit an abstract that has been previously submitted and presented at Regional ACP Resident Competition
  2. Cannot submit more than 1 abstract as first author
  3.  The person who submits the abstract must present the abstract onsite (November 16 in Austin). If you cannot attend, you must forfeit your presentation.
Abstracts/posters that have won at a previous Chapter Meeting or ACP Annual session cannot be submitted a second time. Abstracts are eligible if they have been published; however, abstracts based upon full papers that have been published are not eligible.  You must be an ACP Resident Member or Medical Student to present a poster and must be currently enrolled as a student at a Texas Medical School or enrolled in an Internal Medicine residency or fellowship training program within Texas.

Q:  What is the maximum # of words allowed per abstract?
A:  The maximum # of words allowed is 450.  You cannot go over 450 words including the title. The word maximum should not include author(s), or references, they are in separate fields. References are not required. Abstracts exceeding the 450 word limit will not be accepted.

Q:  Can I include images with my abstract?
A:  No, the electronic abstract system will only accept text; therefore, images, graphs and references are not permitted.

Q:  Can I make any changes to my abstract after it is submitted?
ANO.  No changes can be made to an abstract once it is submitted.  Please review your abstracts very carefully before submitting, including your additional authors. If you submission is accepted, corrections can be made on your final poster.

Q:  When will I know if my abstract has been accepted for presentation at the meeting?
A:  The abstracts are sent out for preliminary judging shortly after the deadline. You will be notified via e-mail if your abstract was accepted into the poster competitions for the annual meeting per the competition timeline. You will also receive an e-mail if your abstract was not accepted into the poster competitions.  

Q: Who may present my poster if I am unable to attend?

A:  First authors of an abstract chosen to present must be prepared to give a poster presentation of their work at the TXACP Annual Scientific Meeting. Please mark your calendars and plan to participate. If the first author is unable to attend, a second author may present in lieu of the first author. The presenting second author must also be an ACP member to be eligible. ONLY the first author, as listed on the abstract, is eligible to win the competition regardless of who presents the poster.
 

In order to submit, you must:

1. Be an ACP member. First authors must be Medical Student or Resident members of ACP (residents post graduate years 1-3 are eligible) or have made official application for membership in order to enter this competition. There will be no exceptions to this requirement. If you have not joined ACP (medical students join for free; residents should contact their residency program directors), please visit ACP Online to find out more information and how to apply.

2. Be currently enrolled as a student at a Texas Medical School or enrolled in an Internal Medicine residency or specialty fellowship training program within the state of Texas.

3. Only new entries that have never been submitted in the past for several competitions during the annual meeting are eligible. Abstracts will be accepted in one of three categories: clinical vignettes, clinical research (not basic science research), and quality improvement/patient safety.

4. For the purposes of this competition, residents post graduate years 1-3 are eligible to submit abstracts to the resident competition. Separate competitions will be held for ACP Residents and for ACP Medical Student Members.

5. Abstract selection is competitive, with a limited number to be selected for presentation.  Selected abstracts will be invited to present their clinical case report or clinical research report in a poster format for the statewide competition in Houston.

6. Abstracts may only be submitted electronically through the Online Abstract Submission Form. Emailed abstracts will not be accepted as entries to the competition without prior consent from chapter office.

 

Submit Your Entry Here:
Prior to submission, please review the FAQs

Residents:
Clinical Vignette, Clinical Research, and QI Abstracts

Medical Students:
Clinical Vignette Abstracts

Residents and Medical Students:
On Being a Doctor Creative Writing Competition

 

 

NO EDITS ARE ALLOWED ONCE AN ABSTRACT HAS BEEN SUBMITTED. Please make sure to submit your abstract in the proper category and carefully proof for errors before submitting.

The maximum number of words allowed is 450 including title. Abstracts exceeding the 450 word limit will not be accepted.

To view ACP’s guidelines and tips on preparing an abstract, visit http://www.acponline.org/residents_fellows/competitions/abstract/prepare/.

 

 

Please contact the Chapter Business Office at TXACP@texmed.org with any other questions about the abstract competition.

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Mark Your Calendar!

Texas Chapter Annual Scientific Meeting
November 17-18, 2018, JW Marriott Austin
Book Your Hotel Now!